CTFPS ByLaws 2015

ARTICLE I – NAME

The name of this organization shall be Central Texas Foster Parents Association, referred to as CTFPA, a non-profit organization incorporated under the laws of the State of Texas Non-Profit Corporation Act and Section 501© (3) and (4) of the Internal Revenue Act of 1954 or any corresponding provisions of any future IRS Acts as a proper body to carry out the purposes set out in these By-Laws.

ARTICLE II – PURPOSE

The purpose of the CTFPA shall be as follows:

  1. To improve the welfare of children by improving communications between agencies and foster families.
  2. To promote a positive image of foster and adoptive parents.
  3. To improve recruiting, orientation, training, and retention of foster families.
  4. To engage in activities beneficial to the children in foster care in order to provide the children in foster care an opportunity to develop to their fullest potential and become contributing members of society.
  5. To engage in programs with all other similar organizations with similar endeavors to achieve the goals of the CTFPA.

ARTICLE III – MEMBERSHIP

Membership shall consist of any individual who has met the requirement to serve as a foster parent(s) or respite provider(s) with a current contract, as established by the, Department of Family and Protective Services (DFPS) and has been licensed in that capacity by the DFPS or private foster care agency who is licensed by the DFPS.

  1. Foster parents may be inactive and still retain their membership.
  2. Agency staff workers working with the foster care system shall be eligible to become associate members. Non-agency persons with current social worker certification shall be eligible for associate membership.
  3. All members are eligible to vote, except associate members who will not have voting privileges. A majority vote of those members present at a regularly scheduled meeting shall prevail. No quorum is required for a vote.
  4. 4B funding is not available to private agency members except in their capacity as an officer of CTFPA on official CTFPA business. Private agency members that are active officers, that are performing their duties as stated in the By-laws, may have their training paid for using 4B funding so long as their agency does not pay for the training and funds are available.
  5. A category, Friends of Foster Families, may be established to recognize individuals or business that contribute funds or merchandise to the CTFPA.
  6. Membership dues will be $24.00 per year per family. Associate membership will be at the rate of $30.00 per year. The membership year will run from June through May of the next year for a period of 12 months.

ARTICLE IV – OFFICERS

Officers will be expected to attend all meetings and set an example in leadership by being involved on committee fund raisers and all other events in which the CTFPA is engaged.

Officers function as an Executive Committee of the Association and can prepare recommendations for the Association’s actions. All elected officers and committee chairs are required to be members in good standing within the organization. The definition of good standing is to be a person who has joined the association, paid the annual dues when due, and has attended at least six monthly meetings and owes no money to the association. The officers of this organization shall be President, Vice-President, Secretary and Treasurer. The term of office shall be two years (June through May) and shall not exceed two consecutive terms. If an officer is unable to fill his/her term of office a new officer shall be elected to fulfill the duties for the remainder of the term. The two consecutive terms rule does not apply to an officer who has filled an unexpired term, if they so choose to run.

President

  • A. The President shall be the chief executive officer whose duties and responsibilities shall include:
    1. Preside at all meetings of the Executive Board, Association and Conventions and officially and publicly represent the Association.
    2. Be responsible for the general management and supervision of the affairs and operations of the Association.
    3. Have the authority to appoint chairpersons of all ad hoc and standing committees except the nominating committee as needed by the Association, with the approval of the general membership.
    4. Have the authority with the treasurer to sign all contracts on obligations authorized by the Executive Board.
    5. Cast the deciding vote in the event of any tied issues at the Executive Board or general membership meetings.
    6. Performs such other duties as provided by these By-Laws or as commonly appertained to the office of President.
  • B. President vacancy or absence: in his/her absence, the Vice President shall assume all duties of President. The Vice President shall act in the stead of the President whenever necessary or whenever the Presidency is declared vacated by the Executive Board. In such event, a new Vice President shall be chosen by the membership.

Vice President

Shall assist the President and perform the duties of the President in his/her absence. One of the duties is to function as Program Chairman for the year.

The Vice President shall

  1. Function as the Program Chair for the year to coordinate training and programs for monthly meetings.
  2. Coordinate the development and functioning of the standing committee chairpersons.
  3. Perform such duties as provided by these By-Laws or as commonly appertained to the office of Vice President.
  4. Assist the President in coordinating of social events.

Secretary

Shall keep a record of the minutes of all meetings of the CTFPA.

  1. Keep all the records of the Executive Board meetings and general membership meetings.
  2. Submit to the President, those others the President might designate, or any requesting Association member a copy of any and all minutes taken.
  3. Provide the Executive Board with a copy of all correspondence sent or received.
  4. Compose all correspondence as directed and approved by the President or Executive Board.
  5. Perform such other duties as provided by these By-Laws or as commonly appertained to the office of Secretary.
  6. Maintain Foster Parent Phone Directory.

Treasurer

Shall collect and give receipts for all monies received and paid out for the use and needs of the CTFPA.

  1. Be responsible, on a monthly basis, for the collection and safeguard of all funds of the Association.
  2. Be responsible, on a monthly basis, for all disbursements of funds as authorized by the Executive Board.
  3. Submit all financial records to the executive board for audit on call.
  4. Make reports to the general membership at monthly business meetings.
  5. Provide the President and Executive Board with a copy of all correspondence sent or received upon request.
  6. Maintain and have available at business meetings a current list of active members of the Association.
  7. Perform other duties as provided by these By-Laws or as commonly appertained to the office of Treasurer.

Bell County Representative

Shall represent CTFPA when necessary at Bell County Welfare Board functions.

  1. Be required to attend monthly Welfare Board meetings as a liaison from CTFPA.
  2. Be required to report back to CTFPA after each Welfare Board meeting.
  3. Perform other duties as provided by these By-Laws or as commonly appertained to the office of Bell County Rep.

Coryell County Representative

Shall represent CTFPA when necessary at Coryell County Welfare Board functions.

  1. Be required to attend monthly Welfare Board meetings as a liaison from CTFPA.
  2. Be required to report back to the CTFPA after each Welfare Board meeting.
  3. Perform other duties as provided by these By-Laws or as commonly appertained to the office of Coryell County Rep.

ARTICLE V – ELECTIONS

Nomination and Election

  • A. Nomination Committee
    1. There shall be a Nominating Committee of three (3) members. Members of the Nominating Committee shall be elected at the April meeting.
    2. The Nominating Committee shall contact the membership of the Association to develop the candidate list. Members of this Association are allowed to approach the nominating committee for consideration.
    3. The Nominating Committee shall, at the May meeting, submit to the Secretary and members the name of its nominees for office.
    4. The Nominating Committee shall call special elections as needed to fill unexpired terms of office.
    5. On the day of elections, at our June meeting nominations from the floor will be accepted.
    6. You must be a member of the Association to run for office.
  • B. Election Process
    1. The election of officers shall be by ballot of members of good standing, as verified by the Treasurer, at the regular meeting in June.
    2. The Newsletter shall notify all members during the month of May and June of the election.
    3. Elected officers shall assume the duties of their elected office at the June meeting.
  • C. Terms of Office
    1. The elected officers shall serve a two-year term. The President, Secretary and Bell County Representative shall be elected during even years and the Vice President, Treasurer and Coryell County Representative shall be elected during odd years. No elected officer may resign their elected position to run for another elected office.
    2. No officer may serve more than two consecutive terms in that office.

ARTICLE VI – MEETINGS

There will be ten (10) regular meetings held each year. One (1) meeting held in June will be our election/social
meeting and one (1) Christmas party will be held in December. Special meetings shall be held as deemed necessary by the Executive Board.

  1. The members of the Association shall meet at least once monthly, at such location as the Executive Board shall determine.
  2. Except as otherwise specifically provided by the law, the Articles of Incorporation or these By-Laws, those members of the Association who are present at the call of any meeting of the members, and who are entitled pursuant to these By-laws to vote at such a meeting, shall constitute a quorum for transaction of business there with the exception of amendments.
  3. Except as otherwise specifically provided by the law, the Articles of Incorporation or these By-Laws, a majority of those present and entitled to vote shall carry question at any meeting of the members of the Association.
  4. Members of the Association shall not be permitted to vote by proxy at any meeting of the members.

ARTICLE VII – COMMITTEES

The President shall be empowered to appoint any committee, except the Nominating Committee which shall be elected by the membership as described in Article III.

The following Committees shall constitute the Committees. No elected officer may serve as a Chairperson of a standing
Committee.

  • A. RECRUITMENT/RETENTION COMMITTEE: This Committee shall
    1. Work with the recruitment units of the Department of Human Services.
    2. Create and coordinate distribution of new member information.
    3. Develop and implement Foster Parent support systems such as clothing closets.
    4. The President of the Association shall be a standing member of this Committee.
  • B. COMMUNICATION COMMITTEE: This Committee shall assume the following responsibilities:
    1. The newsletter publication.
    2. Coordinate a communications network such as a phone tree.
    3. The Secretary of the Association shall be a standing member of this Committee.
  • C. EVENTS COMMITTEE: This committee shall coordinate subcommittees for social events.
    1. All Executive Board members of the Association shall be standing members of this Committee.
  • D. FUNDRAISING COMMITTEE: This Committee shall assume the following responsibilities:
    1. Seek means of securing additional funding for the operation of this organization.
    2. The Vice President and Treasurer of the Association shall be standing members of this Committee.

ARTICLE VIII – ORDER OF BUSINESS

The order of business for the regular meeting shall be as follows:

  • Time for Fellowship
  • Call to order
  • Minutes of Previous Meeting
  • Treasurers Report
  • Old Business
  • New Business
  • Program

ARTICLE IX – AMMENDMENTS

The By-Laws of CTFPA shall be amended by a two-thirds (2/3) majority vote of the membership in attendance at any regular meeting. A copy of such changes having been read at the preceding meeting and recorded by the Secretary.

ARTICLE X – AMMENDMENTS

Dissolution of the organization shall be in compliance with the laws of the State of Texas. The Executive Board after payment of all liabilities, shall distribute any remaining assets to one or more exempt organization(s) which qualify as exempt from payment of State and Federal taxes written, the meaning of Section 501 © (3) of the Internal Revenue Code.

ARTICLE XI

 

  • A. The Association shall be self-governing, non-profit, non-partisan, non-sectarian, and shall not discriminate against any person on account of race, creed, religion, national origin or sexual orientation.
  • B. The Association shall solicit and receive funds for the accomplishment and furtherance of these By-Laws.
  • C. The Association shall not engage in any activity or exercise any powers that are contrary to law or to the primary purpose for which this Association was formed.

By-Laws were reviewed and approved as written at the June 21, 2014 General Membership Meeting (GMM). Next review is due with any proposed changes to be read at the May 2016 GMM and to be voted on at the June 2016 GMM.

 

Signed:

  • Nancy Lechuga, President
  • Eartha Brunette, Vice President
  • Ange Jackson, Secretary
  • Holly Serfass, Treasurer

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